Sponsor and Exhibitor Information

Sponsorships for 2025 are officially full!

Still hoping to join us? Shoot the IPMS Event Team an email at ipms@ipms.org,

and we’ll see what kind of magic we can whip up just for you! ✨

Dates of the Event: October 8-10, 2025

• Wednesday, Oct. 8 - Exhibitor Registration & Set-Up at 4:00 - 7:00 p.m. CDT
• Thursday, Oct. 9 - Exhibitor Breaks Throughout the Day & Social Hour
• Friday, Oct. 10 - Exhibitor Tear Down at 1:00 p.m. CDT

Location: Downtown Des Moines Marriott | 700 Grand Ave, Des Moines, IA 50309

• Once you arrive at the hotel, please use the Circle Drive entrance located on 700 Grand Ave. to drop off your exhibitor booth items
• If you need to utilize the hotel freight elevator for your booth items, please ask the valet or front desk staff who will then dispatch the Event Operations team to assist you
• The exhibit hall is located on the 3rd floor in the Des Moines Room & Hall of Cities

Parking is the responsibility of the exhibitor.

• The hotel has valet parking ONLY, $35 + tax for overnight valet & $23 + tax for 0-8 hours.
• The underground parking garage has a vehicle height limit. If you have a high-profile vehicle, please contact the hotel to confirm access. (515) 245-5500
• Additional public parking is available across the street from the Marriott
• 9th and Locust Parking Ramp | 801 Locust Street
• City of Des Moines Parking Garage | 402 E 2nd Street

Exhibit Booth Details:

• Your company’s name will be displayed within your booth area
• See the map on the last page of this packet for approximate booth placement in the exhibit hall
• Each booth includes an eight-foot table (skirted and clothed), two chairs, and a waste basket
• Electricity will be provided if you purchased the add-on electricity ticket during registration

Wi-Fi Information

• Complimentary wi-fi will be available and the access code will be on the back of your name badge
• Name badges will be provided to you at exhibitor check-in on Wednesday afternoon (4-7 p.m.)
• We will be utilizing an on-demand badge printing system, so if your booth representatives change, don’t worry - we can adjust the name badges onsite

Exhibitor Break Schedule

• Thursday, Oct. 9 | 6:30-7:00 a.m., 9:30-10:00 a.m., 11:30 a.m. - 12:40 p.m., 2:00 - 2:10 p.m., 4:45 - 5:30 p.m.
• Friday, Oct. 10 | 7:30-8:00 a.m., 10:00-10:30 a.m., 12:00-1:00 p.m.

Food

Exhibitors are not included in the food counts for the conference. We encourage you to visit any of the local restaurants within walking distance of the Marriott Hotel. Tupelo Honey Southern Kitchen & Bar is a particular favorite!

IPMS Heartland Foot & Ankle Conference | Exhibitor & Sponsor Shipping Instructions

To ensure a smooth conference set-up and avoid unnecessary costs, please carefully follow the shipping guidelines below. Failure to comply will result in additional charges billed directly to the exhibitor/sponsor. IPMS and its members will not be held responsible for these fees under any circumstance.

Complimentary Shipping Allowance

• Each exhibitor is allowed up to five (5) boxes/cases delivered to the hotel at no charge.
• Boxes must be scheduled to arrive no earlier than Monday, October 6, 2025.
• Boxes to be shipped out must be labeled and scheduled to be picked up for shipment the same day you’re leaving.

Additional Fees (Responsibility of Exhibitor/Sponsor Only)

• Shipments that exceed five (5) boxes will incur a fee of $10.00 per box or $100 per pallet.
• Shipments that arrive prior to Monday, October 6, 2025 will incur a fee of $10.00 per box, per day or $50 per pallet, per day.
• Shipments that are not shipped out by Monday, October 13, 2025 will incur a fee of $10.00 per box, per day or $100 per pallet, per day.

These charges will be assessed directly to and are the sole responsibility of the exhibitor or sponsor. Outgoing shipping labels are the responsibility of the exhibitor and IPMS will not cover, reimburse, or negotiate these costs.

Shipping Label Format

All packages must be labeled as follows:

Guest/Client Name: [Insert Name] 

Hold for: IPMS Heartland Conference – Setup 10/08/2025 

Des Moines Marriott Downtown 

700 Grand Avenue 

Des Moines, IA 50309 

Reminder: Packages not properly labeled may be delayed or misplaced, and IPMS assumes no responsibility for lost or mishandled shipments.

Note: Each exhibitor will be provided with an 8' clothed and skirted table.